5 Factors to Consider for the Perfect Holiday Party

An important component of a successful collaboration in the workplace consists of team member relationships.  As we approach the end of the year and prepare to partake in end-of-year festivities, what better way is there to strengthen relationships among team members and/or partners than to throw a holiday party? 

An end of the year holiday party can be great for various reasons: 1) to recognize the success of the company throughout the year; 2) to introduce new initiatives for the upcoming year, and 3) to show appreciation for all the hard work of the employees and/or partners. 

Putting together an end-of-year holiday party can be fairly easy and may not require a lot of effort on your part.  However, to ensure that your holiday party is a success, we have listed at least 5 main factors to keep in mind during the planning process. See below. 

1. Know the Purpose of the Gathering (interactive, formal, networking, etc.)

As previously mentioned, holiday parties can add to a company’s morale at the end of the year; however, the focus for your party is centered around the needs of your company or organization. 

For instance, perhaps your company is small in numbers and everyone already knows each other, instead of focusing on a networking component for your holiday party, maybe it could be geared more towards the recognition of top performers throughout the year – making it more of an awards reception. 

Nonetheless, your main focus can be subjective, but make sure you do have a focus in mind as it can help you center your planning/ideas.

2. The Guestlist and Mode of Invitation 

This tip is simple, and mainly a reminder to make a physical list so you do not forget to invite anyone to the party. Furthermore, we encourage you to decide on how you want to formally invite your guests and account for RSVPs. A popular method is creating e-invitations using websites such as Evite.com.

3. The Budget 

Once you have decided what the main purpose of your holiday party will be, it is now time to figure out the finances.  Having an idea of your budget will ensure that you do not overspend. It also allows you the opportunity to figure out what items you really need for the holiday party and what items you can probably do without.

4. The Food

Having a well-put-together menu is probably one of the most important aspects of any event/party.  The type of food provided is generally determined by the focus of the event, i.e. small plates or appetizers are great for events with a lot of movement and networking.  However, if you wish to formulate an event that is more intimate and allows your guests to sit down and fellowship, then it is probably better to figure out your heavier plate options or to provide a simple buffet. 

Pro-Tip #1: If you are considering hiring a caterer for your holiday party, double-check with the venue to see if they have a package deal, which may include booking the space + catering services. Also, always compare prices and see where you can get the most for your money.

Pro-Tip #2: If not known, conduct a survey or research dietary restrictions that may be present among your guests. 

5. The Venue

Again, knowing the direction you want to go for your holiday party will ensure that you choose the appropriate venue.  For instance, if you have opted to have something small and more casual, then perhaps you can host the party inside your company’s building/office – this is a great way to also save money because you won’t have to budget in the cost to rent a space. However, if you are going for a grander celebration then you should look into booking an outside venue or an event hall – keeping in mind your budget for the entire party. 

If you need more help planning your holiday party or other events, contact RichLine Agency at info@richlineagency.com .